ClipCopy Submission Guidelines

Table of Contents

  1. What is ClipCopy?
  2. What types of ClipCopy are there?
  3. What about copy for ezines?
  4. What file formats are acceptable?
  5. How do I send submissions?
  6. What about Copyright?
  7. Attributions
  8. Why write for us?
  9. Remuneration

What Is ClipCopy?

ClipCopy is the term we use to describe copy that has been put together for use in newsletters or similar publications including electronic versions, although an electronic distribution rights restriction might exist on some files that disallows public display by default. The restriction is that anyone wanting to use such ClipCopy for an e-newsletter or similar publication may only do so of it is distributed via a closed or private network (such as a company intranet) unless instructions with the copy specifically say otherwise.

What Types Of Clipcopy Are There?

There are three types of ClipCopy and each submission must fall within the parameters of one of them unless prior agreement has been reached to the contrary. The first two types (ClipArticles and ClipFeatures) follow a simple method of categorization: Business, Home Life or Miscellaneous. ClipFillers, on the other hand, are divided according to a slightly more detailed grouping method. There are free samples of all these file types available on the ClipCopy Content Solutions site though it must be said that any author who is serious about getting her work accepted as ClipCopy would probably want to subscribe. That would mean she could access any files on the system to get a feel for each type and a better understanding of how they are sorted, categorized and so on. Also, priority will always be given to ClipCopy Content Solutions memberswhen there is a choice to be made between works of equal merit.

ClipArticles™

These are generally lengthier, stand-alone articles covering any topic. The average ClipArticle length is 285 words, though the range is quite wide with the smallest being only 55 words long and the longest 655 words. Articles in the 250 to 300 word range have the most chance of acceptance and this is the word length to aim for. Articles over 750 words will not be considered as ClipArticles (but may be considered worth dividing up to make a ClipFeature 'series').

ClipFeatures™

These are similar to ClipArticles but arranged as a series of related articles of varying lengths, each sequence focusing on one topic. The average ClipFeature item is 175 words so they are generally much shorter item by item than ClipArticles, though they have an even wider word length range. The longest acceptable ClipFeature item is 1000 words while the shortest can be as few as 30. A ClipFeature item in this context means one part of a ClipFeature series, which can consist of any number of items over a minimum of three. Each item must be complete in itself but written in such a way as to allow for the joining of consecutive items into a homogeneous whole. This allows the user a measure of flexibility that is not always otherwise possible.

ClipFillers™

These are mostly very short items arranged in easily recognized groups, all with the prefix 'clip'. The groups currently are:

  • ClipFacts™
    Articles of not more than 200 words each (average 125), covering a wide variety of subjects. Some might be topical, some amusing, some sobering etc but all, as the heading suggests, should be based on facts (facts about places, people, events in history, etc). Think of ClipFacts rather like detailed answers to 'Trivial Pursuit' questions.
  • ClipFunnies™
    Humorous mini-articles, anecdotes etc of up to 100 words (though the average is more like 20) which don't fit the normally accepted classification of 'jokes'.
  • ClipJokes™
    Self-explanatory classification consisting of various length jokes, often grouped according to a theme.
  • ClipQuizzes™
    Simple quizzes, usually focused on a particular theme and consisting of 5 or 6 questions, complete with answers etc. They can vary in format from 'supply-the-answer' quizzes to 'multiple-choice' types.
  • ClipQuotes™
    Quotations from the famous and the infamous, from historic figures to one-day pop wonders, from all ages and from all over the world. By their very nature these items are usually extremely short but there are, of course, exceptions. The most popular items in this field are those that contain elements of insight or perceptive wit. Best supplied in groups by 'theme' (eg quotes about love, taxes etc) or by an individual (eg Gandhi, Mohammed Ali etc).
  • ClipRecipes™
    All types of recipes are covered, drink mixes as well as food. They must be genuine, tested and appealing to the eye as well as the taste buds. These will often be accepted with an accompanying illustration provided it is small and in a popular format usable (or easily converted) by most desktop publishers (such as .bmp, .jpg or .gif).
  • ClipTips™
    This group is sub-divided as shown below. The average word length is 100 and 'tip' is the operative word. Most are arranged in series similar to ClipFeatures, though usually they are shorter and even more focused. A newsletter editor might use these as regular spots such as 'Health Tip of the Week' or 'This Month's Top Ten Car Tips' etc.

    • CarTips™
    • CookTips™
    • FashionTips™
    • HealthTips™
    • PetCareTips™
    • SafetyTips™
    • TravelTips™
  • ClipToons™
    These are mostly in full color and formatted as JPEG (.jpg files) for your convenience, which is the most versatile of the popular graphics formats. The current ones portray a wonderfully idiosyncratic view of humanity and its affairs and their inclusion is appreciated by many publishers.
  • ClipVerses™
    The most popular type is the limerick but any verses, particularly humorous ones, will do. Obscenities or gratuitous bad taste will not be considered acceptable but some degree of 'blue' humor, provided it qualifies as wit, might be deemed suitable.
  • ClipWisdom™
    Parables, proverbs, anecdotes with a 'message', and other such nuggets belong in this category. Do not include quotations from people of note, which have a category of their own (ClipQuotes).
  • ClipXwords™
    81 square (9 x 9) to 221 square (15 x 15) simple crosswords to amuse but not too taxing. Plans include a wider variety that will have appeal to every type of crossword enthusiast as well as other kinds of word puzzles. These files are currently acceptable only in Rich Text (.rtf) format, chosen because these files, despite the inclusion of a graphic, have cross-OS qualities. [Submissions for this category are not currently being sought]
  • ClipYarns™
    Similar to ClipFacts but more tongue-in-cheek or lighthearted; perhaps even downright quirky.

What About Copy For Ezines?

Ezines, or electronic newsletters, are really not a lot different to hard copy newsletters. The main difference is not the format but the means of delivery. So yes, we accept copy that is suitable for, or even, specifically written for, newsletters of any sort.

What File Formats Are Acceptable?

All files, with the exception of those mentioned below, must be supplied as ASCII files in standard DOS '8.3' format (i.e. a maximum filename length of 8 characters, including any numbers etc and with a .txt extension). Bear in mind that filenames, in spite of DOS restrictions, can and should help users to identify the kind of item a file is, where it belongs in a sequence etc.
ClipXwords and ClipToons need to be supplied as Bitmaps (.bmp files—or some similarly easily convertible image format) or Rich Text (.rtf files).

How Do I Send Submissions?

We are a genuine Cybercompany and conduct all our business, without exception, online. All submissions therefore must be sent by email, either within the body of the message(s) or in the form of attachment(s). Hard copy submissions (or anything else for that matter) sent by snailmail will be returned unopened. Also, please do not send any messages over 100 Kbs; if necessary send more than one email, numbered so that reading in the correct order is obvious. Every attachment must be subjected to a virus scan before posting. They will be scanned by us before being viewed and if a virus is detected the file will immediately be deleted 'unopened'. Please note that if this happens the author concerned will be subject to a 'twit filter' sort. In other words, not only will we not accept any further submissions from that person but we will be unaware she is even posting because her messages will be automatically consigned to the 'trash can'. The address for submitting work for approval is ccsubm at the domain ClipCopy.com .  This is the only address that can be used for submitting copy. Sent elsewhere and it simply will not be seen by those with the responsibility for approving copy for inclusion.

What About Copyright?

You must be the authorized holder of the copyright to submit any original work for consideration as an item of ClipCopy. By submitting such work to the ClipCopy Content Solutions site you thereby tacitly agree to this condition and to indemnify ClipCopy Content Solutions against any involvement in any disputes that may arise. Further, on acceptance of such submission, you automatically transfer all print rights and limited electronic rights to authorized ClipCopy users, regardless of their global location. Electronic rights are limited to private networks (in other words, those not accessible by the general public) unless you, as the copyright holder, deem otherwise. Authorized ClipCopy users are those who either

  1. in the case of restricted material (i.e. that not accessible by the general public), are ClipCopy Content Solutions subscribers.
  2. in the case of non-restricted material, visited ClipCopy Content Solutions and made use of that material accessible by visitors.

All articles must be an original work by the writer or a work in the public domain or an adaptation of such. For the time being all articles must be written in English.

Attributions

Any details intended to take the form of an attribution or byline (we recommend your name, copyright symbol, year and email address/website URL) appended to an item of ClipCopy , obligates the user to include it with the work. This can be as part of the title (header), or as a virtual signature or 'resource box' (footer), or any combination of the two. Optionally, the user may choose to include all attributions in the newsletter's masthead, especially if more than one item of ClipCopy is used. You need to remember that it is impossible to police how users display your work. The more complex the attribution, especially for short items, the less likely they are to play by the rules—or indeed to choose your work at all. Our commitment to ClipCopy authors is to do everything we can to connect enquirers to authors (in the case of changed details, for example, such as a different email address). We urge authors, therefore, to keep things as simple as possible.

Why Write For Us?

The ClipCopy Content Solutions site is indexed with all the major search engines and is promoted by as many other acceptable means as possible including newsgroups, discussion forums, mailing lists, linked sites, our own ezines etc (if you know of a high traffic area where ClipCopy should be represented but doesn't seem to be, please let us know about it). The more articles that are added to the database, the broader the selection and the greater the demand will be. If you want your material to get exposure through usage, ClipCopy is the way to do it.

Remuneration

Unfortunately, at this time, we are not in a position to pay authors. However, we will do our best to give all contributing authors as much exposure and publicity as we can. We archive all our articles so they are available for use and can be read at anytime. We insist that users attribute work as required in the form of bylines, signatures etc. In the event that we are able to pay for work in the future, such a commitment on our part shall not obligate us to compensate for any work accepted prior to that commitment. However, in order to be fair to authors of past submissions, works for consideration under a regime of payment shall first be chosen from previous submitters who are members, followed by previous submitters who are not members, before being open to others.

Reminders

The address for submitting work for consideration is contact-us at the domain ClipCopy.com. Put the words ClipCopy Submission on the Subject line. To receive these guidelines by email, send a blank message to subgls at the domain ClipCopy.com with Autobot on the Subject line.

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